Free event waiver template
A plain-English event release of liability you can download, hand to your attorney, and adapt — then collect digitally with e-signatures.
Sample only — have an attorney review. JustWaiver is software, not legal advice.
Event and race waivers are about volume and a few extras: you're signing up hundreds or thousands of participants, and most events also need a photo/likeness release and course-specific acknowledgments. A good template pairs the standard release with medical-fitness and media-release clauses.
What's inside
What your event waiver should include
- 1
Medical fitness & emergency care
Participants confirm they're physically prepared for the event and consent to emergency medical treatment if needed.
- 2
Course & weather conditions
Acknowledges exertion, collisions, terrain, traffic, and weather hazards specific to your course or venue.
- 3
Photo & likeness release
Standard for events — the participant allows use of their image and results in event photos and promotion.
- 4
Entry & transfer rules
Covers non-transferable bibs/entries and that staff may remove anyone unsafe or in breach of rules.
- 5
Release & waiver of liability
Releases your business and staff from claims arising out of participation, including ordinary negligence, to the extent your local law allows.
FAQ
Event waiver template FAQ
- Does an event waiver need a photo release?
- Usually yes — events publish photos and results, so a likeness/media-release clause is common alongside the liability release.
- Can I collect thousands before race day?
- Yes — put the JustWaiver link in your registration flow so participants sign when they enter, and export the whole field to CSV.
- Is the template free?
- Yes — free PDF with an email.
- Do I need a lawyer?
- Recommended — it's a sample, not legal advice.